Privacy Policy – QuickBooks Integration

Last Updated: May 25, 2026

1. Introduction

Adventure Ready Ireland Ltd, trading as West Ireland Cycling and Green Marble Tours (“we,” “us,” or “our”) operates an automated payment processing system that integrates with QuickBooks Online. This Privacy Policy describes how we collect, use, and protect data accessed through this integration.

2. Data Controller

Adventure Ready Ireland Ltd
Trading as West Ireland Cycling and Green Marble Tours
Ireland
Email: tours@westirelandcycling.com

3. What Data We Access

Through our QuickBooks integration, we access the following customer data:

• Customer names
• Email addresses
• Invoice details (amounts, dates, descriptions)
• Payment status and history
• Booking reference information

4. Why We Access This Data

We access this data solely for the following business purposes:

• To generate and send customer invoices for cycling tour bookings
• To process payment requests via Stripe
• To track payment status and reconcile accounts
• To maintain accurate financial records
• To provide customer service and respond to inquiries

5. How We Process the Data

Customer data is processed through:

• QuickBooks Online: For invoice generation and financial management
• Cowork (Claude): For workflow automation and email generation
• Stripe: For payment link generation
• Google Workspace: For email delivery

6. Data Security

We implement appropriate technical and organizational measures to protect customer data:

• All data transmission uses encrypted connections (HTTPS/TLS)
• Access to the system is restricted to authorized staff only
• We use OAuth 2.0 authentication for secure API access
• All activities are logged and monitored
• Data is stored securely within QuickBooks’ infrastructure

7. Data Sharing

We do not sell, rent, or share customer data with third parties except:

• Service Providers: QuickBooks (Intuit), Stripe, Google, and Anthropic (Cowork) process data on our behalf
• Legal Requirements: When required by law or legal process

All service providers are contractually obligated to maintain data confidentiality and security.

8. Data Retention

We retain customer data in QuickBooks for as long as necessary to:

• Fulfill the purposes described in this policy
• Comply with legal, tax, and accounting obligations (typically 7 years)
• Resolve disputes and enforce agreements

9. Your Rights (GDPR)

Under the General Data Protection Regulation (GDPR), you have the right to:

• Access: Request a copy of your personal data
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your data (subject to legal obligations)
• Restriction: Request limitation on data processing
• Portability: Receive your data in a structured format
• Object: Object to processing of your data
• Withdraw Consent: Withdraw consent at any time

10. Complaints

If you believe we have not handled your data properly, you have the right to lodge a complaint with the Irish Data Protection Commission:

Data Protection Commission
21 Fitzwilliam Square South, Dublin 2, D02 RD28, Ireland
Phone: +353 (0)761 104 800
Email: info@dataprotection.ie
Website: www.dataprotection.ie

11. Changes to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date at the top indicates when changes were last made. Continued use of our services constitutes acceptance of any updates.

12. International Data Transfers

Your data may be transferred to and processed in countries outside the European Economic Area (EEA), including the United States, where our service providers operate. We ensure appropriate safeguards are in place through:

• Standard Contractual Clauses (SCCs) approved by the European Commission
• Adequacy decisions where applicable
• Service provider certifications and commitments to data protection